7 Parameters to consider when deciding the best gift for a VIP guest in UAE (with examples).
When it comes to events, you may expect VIP guests and dignitaries such as high-ranking government officials, diplomats, corporate leaders, media reps, popular influencers, guest speakers, and key investors. Giving them gifts is a great way to show appreciation and build relationships. However, choosing the perfect gift can be challenging. To make the process easier for you, we have set some guidelines for what makes a good gift, so you can ensure the gift is something they will appreciate and enjoy.
We have shared some examples of the best gifts for VIP guests to be given to speakers or important people at the end of the blog, so remember to check them out.
Ask yourself the following questions when deciding:
There are many factors to choosing a gift for an important person attending your event: the occasion, the theme, the budget, and how much time you have. With so many variables involved in giving a truly special gift that everyone will enjoy, it’s important to think through all of these questions before finalizing your decision.
- What is the occasion?
- What is the theme of the event?
- How much time do I have to get it done?
- How much budget is in place?
- Recipient’s culture and traditions?
In addition to these factors, Consider the recipient’s hobbies and interests. How can this help me choose a gift that will be meaningful to them?
1. The type of occasion is crucial when deciding on the gift.
- Formality: The level of formality of the event can influence the appropriate type of gift. For example, a more formal event, such as a gala or conference, may call for a more formal or professional gift. In contrast, a more casual event, such as a networking event or team-building activity, may allow for a more casual or creative gift.
- Theme: The event’s theme or focus can inspire gift ideas. For example, if the event is focused on sustainability, a gift that aligns with that theme, such as a recycled or eco-friendly product, may be suitable.
- Audience: The audience or attendees at the event can also help guide gift selection. For example, if the event is geared towards a specific industry or profession, a gift that is relevant to that industry or trade may be more appropriate.
- Location: The location of the event can also influence gift selection. For example, if the event is being held in a foreign country, a gift that reflects the culture or traditions of that country may be suitable.
- Purpose: The event’s purpose can also help determine the appropriate gift. For example, a gift that expresses appreciation or gratitude may be suitable if the event is a thank you or recognition event.
2. Consider the event theme
- The theme of an event can be a helpful guide when deciding on a gift for an important person attending the event. The theme can provide inspiration and context for the gift and help ensure that it is appropriate and relevant to the occasion.
- What is the purpose of giving a gift? Is it simply an expression of gratitude for being invited and attending, or does it have some deeper meaning that ties back to something about you or your friendship with this person?
- Relevance: The theme of the event can help determine the relevance of the gift and ensure that it aligns with the overall theme or focus of the event.
- Synergy: The theme can also help ensure that the gift fits in with the overall atmosphere and tone of the event, creating a cohesive and harmonious experience for the recipient.
3. The gift should have top-notch quality as it is to be given to an important person.
This is one of the most important factors to consider when giving gifts to VIPs and dignitaries at your event. You want to make sure it’s something they’ll truly appreciate and remember. After all, these are important people, and you want to leave a lasting impression. So, when picking a gift, go for something of top-notch quality and with a regal feel.
In addition, it should be something that lasts long and has extra value, like something handmade or crafted with top-notch craftsmanship. Trust me, they’ll feel extra special when they receive a gift like that, and it will keep them thinking positively about you even after they leave your event!
4. How much can you spend?
Consider how much are you willing to spend on these gifts? Of course, this will help determine what options are available to you and what’s affordable. Also, consider how many gifts you need; giving out larger quantities of gifts might be more cost-effective. And don’t forget about the return on investment; think about the potential benefits that the gift may bring in the future, such as building a strong relationship or potential business or partnership opportunities.
You want to get the most out of your budget without breaking the bank.
5. Take into account the recipient's cultural background and traditions.
When giving gifts to VIPs and dignitaries at your event, it’s important to consider their backgrounds and traditions. Giving a gift that shows you understand and respect their culture is a great way to show you care.
For example, if someone is from a different country, consider giving them something that represents their culture, like a traditional piece of art or a special food item. It’s an excellent way to show off the richness and diversity of their culture and show that you’re interested in it.
And, of course, it’s important to consider the person’s interests and preferences. This is a great way to show that you know and understand the person and put thought into the gift.
6. Uniqueness plays an important part.
The gift should be one of a kind. You want to make sure the gift stands out, something that’s one of a kind. Even if the person is famous and important, you don’t always have to break the bank to get them something special. Instead, focus on something that has some real value and will be remembered for years.
Avoid buying something that can be easily replaced, like clothing items or something that can be easily picked up from any store nearby. The last thing you want is for your gift to be seen as something generic. Make sure it stands out!
7. Incorporate the company's branding and logo into the gift, if appropriate.
- Use company colors: Use the company’s branding colors in the design or packaging of the gift, such as in wrapping paper or ribbon.
- Include company logo: Include the company logo on the gift, such as by printing on the gift or on a gift tag.
- Customize the gift: Customize the gift with the company’s branding, such as by adding the company’s logo to a personalized item.
- Incorporate company values: Use the gift to convey the company’s values or mission, such as by choosing a gift that aligns with the company’s commitment to sustainability or social responsibility.
- Company’s culture: Choose a gift that reflects the company’s culture or personality, such as a gift that is fun and playful if the company has a casual and relaxed culture or a gift that is more sophisticated and elegant if the company has a more formal and professional culture.
- Branded packaging: Use branded packaging, such as gift boxes or bags, to add a professional and cohesive touch to the gift. And, Use branded materials, such as wrapping paper or ribbon, to wrap the gift in a way that incorporates the company’s branding.
Some Ideas you may consider for Best gift for VIP guests:
To make your event memorable, you should give a thoughtful and appropriate gift. A good rule of thumb is choosing a gift tailored specifically to the recipient. However, it’s also important to choose meaningful, timeless gifts that reflect your company’s values and appreciation. One way to achieve this is by offering fine gifts that are truly special and unique.
Medals: One option is to offer medals, which are a classic way to show recognition and appreciation. Medals can be custom-designed to feature your company’s logo or message and can be made from precious metals such as gold, silver, or bronze. They can also be presented in a special case or box for added elegance.
Fine Jewellery: Another option is to offer timeless jewelry, such as rings, bracelets, or earrings crafted using precious gems and metals. This type of jewelry can be a lasting symbol of the relationship and the company’s appreciation. When choosing jewelry, consider the recipient’s style, preferences, and cultural background, and ensure it is something they would appreciate and wear.
Art: Historic art or painting can also be a meaningful gift. For example, an antique piece of artwork or a painting with historical significance can be a meaningful and timeless gift for years to come. It can be a way to showcase your company’s appreciation for art and culture, as well as a way to give a gift that is truly unique and special.
Bespoke gifts: VIP gifts that are custom-made using impeccable craftsmanship are also a great option. For example, a piece of custom furniture or a handmade item explicitly crafted for the recipient can be a unique and lasting symbol of the relationship. Consider the recipient’s taste, style, and preferences when choosing a bespoke gift.
Go Local: Another important consideration is to research the history and culture from where the person comes from and choose a gift that reflects that culture or is made locally. This can be a way to show that you’ve taken the time to learn about the recipient’s background and appreciate their culture. Additionally, choosing locally made products that showcase the best of your local area is another excellent rule for gift-giving, especially when the VIP is from another area or country.
Lastly, to make your gift truly special, it is important to choose a meaningful present, which will show recipients that you’ve been seriously thinking about them. A gift tailored to their interests or personality, or one that reflects your company’s values and mission, will be appreciated and well-remembered.
How we produced a gift for a VVIP guest
Recently, our events agency in UAE had the opportunity to create a customized VVIP gift for one of our clients. It was an exciting and challenging project that required careful planning and attention to detail. The process started with ideation, where we brainstormed ideas and gathered the client’s input to develop a concept that would be meaningful and relevant to the recipient. We then created a design mockup that incorporated the client’s branding and all the custom elements we discussed.
Next, we presented the design to the client and worked with them to get their approval and make any necessary adjustments. Finally, after finalizing the design, we found suitable suppliers and materials to bring the gift to life.
When choosing suppliers and materials, we carefully considered various factors, including quality, cost, and sustainability. We also made sure to consider the recipient’s preferences and needs and any cultural or logistical considerations.
Finally, we oversaw the production of the gift, ensuring that all the custom elements were incorporated and that the finished product met our high standards of quality and craftsmanship.
The result was a unique and meaningful gift that was well-received by the recipient and reflected our client’s brand and values. It was a rewarding experience to create a unique gift for a dignitary, and we look forward to the opportunity to do it again in the future.
If you have any such requirements, get in touch with us, and we can help you achieve your goal.
Conclusion
When giving gifts to high-profile people at your event, choosing meaningful, timeless gifts that reflect your company’s values and appreciation is essential. It is also a great way to show that you’ve taken the time to think about them and create an enduring symbol of a relationship.
Lastly, it would be best if you also considered following proper protocol when giving the gift—for example, writing a handwritten note or thanking the recipient in person looks thoughtful and sincere.
We hope this article helped you understand the process of ideation, conceptualization, and production of a gift for an important person attending your event.
Why not check out one of our customer success stories here where we did end-to-end event management?
